How to Use Job Tags in the Sidebar

Job Tags in the Sidebar give you quick, focused access to your most active work. With real-time visibility and drag-and-drop functionality, it's easier to manage high-volume communication – right from your workspace.

The Job Tags section in the sidebar displays tags that have been marked as Important, allowing you to search and tag key jobs instantly. It’s designed to support dynamic workflows and reduce the time spent locating and organising messages.

When to Use This Feature

Use this feature if you:

• Manage large volumes of transactional emails before autotagging is applied – for example, during pre-fixture, chartering or trade execution
• Group messages by voyages, port calls, cargoes or customers
• Are moving away from folder-based systems and want a more scalable way to stay organised

This feature may be less relevant if:

• You rely heavily on system-generated tags from an integrated platform and cannot easily adjust which tags appear
• You require a highly customisable sidebar layout – more advanced options are being explored for future updates

Step-by-Step Instructions

Step 1: Find the Job Tags Section

• The Job Tags section now appears in your sidebar.
• It only displays tags that have been marked as Important.
• These tags are outlined in green for visibility.

You can manually collapse the Job Tags section if needed.

Step 2: Understand the Display Limit

• A maximum of 50 Important Job Tags will be displayed at once.
• This keeps your sidebar clear and prioritised around your most active work.

Step 3: Know How Tags Are Ordered

• Job Tags appear in order of when they were most recently marked as Important, with the newest tags at the top.
• Tag order will update automatically as you change their Important status.

Step 4: Tag Messages with Drag and Drop

• Simply drag a message from your message list and drop it onto a Job Tag in the sidebar.
• This will immediately apply that tag to the message.
• If preferred, you can still use other tagging methods available in Sedna.

Step 5: Search by Clicking a Tag

• Click any Job Tag in the sidebar to instantly run a search across All Teams for all messages with that tag.

Step 6: Manage Which Tags Appear

• Use the “Important” status to control which tags show in your sidebar.

• To update your Important tags, follow this guide:

  👉 Updating Your Important Job Tags

If you use an external system to manage tags, such as a voyage management platform, your tag subscriptions may need to be adjusted there. Always follow your internal process before removing or unmarking tags.

Troubleshooting & Common Questions

Best Practices & Tips

• Review your Important tags regularly to avoid clutter and keep your sidebar relevant.
• Use descriptive tag names that reflect your active workflows – this helps everyone in your team.
• Coordinate with your systems admin if you’re using integrated platforms to ensure tag visibility is aligned with your business rules.
• Train your team on tagging and sidebar usage to build consistency across your organisation.

Key Benefits

1. Faster access to active work – No need to search manually. Find your jobs in one click.
2. Efficient tagging – Drag and drop simplifies tagging for fast-moving teams.
3. Built for busy inboxes – Focus on what matters, reduce noise, and stay organised.

Further Support

Need more help managing your Important Job Tags or adjusting to the new sidebar? Please raise a ticket with our Support Team.