One of the key advantages of SEDNA is that it provides users with the opportunity to search large volumes of messages and data in under a second. SEDNA's Search tool has recently been updated to improve its visual clarity, search speed, and add boolean terms OR and NOT.
Start a New Search
To begin a search in SEDNA, click on the search bar near the top of the screen.
With the search bar active, start typing to construct a search term and SEDNA will begin to offer you suggestions. Alternatively, you could also choose from the auto-generated common filters. You can either mouse click on these tags to select them, or use the keyboard and enter to select a tag and add it to the query.
In the dropdown below Search, SEDNA will begin to suggest various tags that you may be searching for. You can either mouse click on these tags to select them, or use the keyboard and enter to select a tag and add it to the query.
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Search for messages related to a Job |
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Search for messages related to a Colleague |
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Search for messages that were tagged to a Category |
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Search for messages related to a Vessel |
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Search for messages in a Team you have access to |
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Search based on just the text, unrelated to a tag |
To do a basic search, select a few strings of text and tags together and SEDNA will find messages that contain all of the search terms.
Did you know? While your search is typically restricted to the team that you are currently working it, you can search across all teams that you are a member of by using the All Teams person tag. To do so, type “all teams” in the search bar and SEDNA will suggest it .
Edit or Clear a Search
To narrow down (or change) your search, click in the search bar again and add new terms, or remove existing terms. You can either remove individual search terms by clicking on the ‘x’ in the term, or you can click the larger ‘X’ to the right to clear all search terms. You can also click the SEDNA logo in the upper left of the screen.
Did you know? There is a simple shortcut to searching for all messages associated with a job - simply click on the green Job Reference tag as seen here:
Using Advanced Search
Simply put, the most basic searches look for tags and text in the body of a message, and find messages that include all of the specified terms. However, users often need a more succinct way of narrowing down their search results. To do so, SEDNA constructs queries using three basic concepts: an Operator, a Modifier, and Content.
SEDNA has a very simple and intuitive way to construct queries using three basic concepts. An Operator, a Modifier, and Content.
Operators
SEDNA supports three operators. By default, when multiple terms are entered into the search bar, the operator in Search is AND, meaning SEDNA retrieves messages that have TermA AND TermB, etc.
In addition to this, SEDNA also supports OR and NOT.
[TermA] OR [TermB] |
Returns messages that contain either TermA or TermB |
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NOT [TermA] |
Returns messages that do not include the search term |
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Modifiers - Searching for Messages with Comments, Attachments, or Specific Tags
SEDNA allows you to focus your search to different attributes of a message. For example, you can search for messages in a specific time range, search for strings in specific parts of the message, or search for the existence of different types of content.
Search If a Message Has an Attribute:
has:Comment |
Return messages with a comment in them |
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has:Attachment |
Return messages with an Attachment |
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has:Person |
Return messages that have one or more Person tags applied |
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has:Category |
Return messages that have one or more Category tags applied |
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has:Job |
Return messages that have one or more Job Reference tags applied |
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Search If a Message is Read or Unread
is:Read | Returns messages that have been read by you | ![]() |
is:Unread | Returns messages that haven't been read by you | ![]() |
Search By a Person
from:[string] |
Returns messages where the sender matches the string* |
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to:[string] |
Returns messages which were addressed to the person who matches the string* |
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cc:[string] |
Returns messages which cc'd to the person who matches the string* |
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*When searching an email address, SEDNA matches with full email addresses, full works within the email user’s name (that they define in the From field, the domain, or the sender portions of the email address.
For example, if an email came from “Daniel James <prod.management@acme.com>", below are a number of searches that would either match or fail to provide any results.
from:Daniel |
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This will find the mail because Daniel matches a word in user’s From Name |
from:james |
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This will find the mail because James matches the from name, despite the difference in capitalization |
from:acme |
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This matches the full name of the domain of the sender, even without the “.com” |
from:acm |
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Partial strings of domains do create a match |
from:acme.com |
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This matches the full domain name of the sender |
from:@acme.com |
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Adding the @ symbol still creates a match |
from:Daniel James |
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This matches multiple words in the From Name |
from:prod |
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This matches an entire word in the email address |
from:management |
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This matches an entire word in the email address |
from:prod.management |
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This matches the entire email address |
from:da |
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Partial strings of names does not create a match |
from:pro |
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Partial strings of addresses does not create a match |
from:daniel acme |
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Combining words from the domain and the name does not create a match |
from:prod management |
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Breaking the address into parts separated by a space does not create a match |
Content
By default, when you search for a term in SEDNA, it searches for that text within the body of the message, the subject of the message, the sender and all the recipients, and all of the comments with the message. However, you can construct more focused queries that will allow you to quickly narrow in on the messages that you are looking for.
Search by Filter
SEDNA uses some preset filters to organize mail into your InBox, OutBox and so on. These filters are present across the top of the screen and are used to quickly narrow down the scope of messages that you are working in or searching in. Search allows you to leverage these filters when constructing a search.
in:Inbox |
Returns messages in the Inbox |
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in:MyMessages |
Returns messages in MyMessages |
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in:Following |
Returns messages in which you have been tagged (by yourself or by others) |
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in:Draft |
Returns messages that were drafted but not sent |
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in:Archive |
Returns messages that were tagged as archived |
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in:Out |
Returns messages that were sent from SEDNA |
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Search by Content Type
SEDNA allows you to focus your search for terms specifically within a particular part of the message.
body:[string] |
Returns messages with the string in the body |
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subject:[string] |
Returns messages with the string in the subject line |
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comment:[string] |
Returns messages that have a comment which includes the string |
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attachment:[string] |
Returns messages that have attachments with names matching the string* |
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*SEDNA searches attachment names, but unfortunately the contents of an attachment are not yet searchable. Attachment name searches allow you to search on letters, numbers and special characters. Here are a few examples of searches for a file named Bill of Lading-12062017.pdf
attachment:Lading |
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This matches a word in the filename |
attachment:ing-12 |
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Special characters also match |
attachment:.pdf |
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The file type is part of the searchable name |
attachment:Bill of |
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You cannot search with a whitespace in filenames |
Searching Across All Teams or in Specific Teams
It is possible to search in other teams even while viewing messages in the team you are currently logged into. For example, you may be in the Operations team but wish to search across all teams that you have access to, or in a specific team (or teams) that you have access to.
All Teams
To search across all teams that you have access to, simply add the "All Teams" tag to your search. To do so, begin typing "All Teams" in the search bar and you will see the tag below:
Searching in Specific Teams
It is also possible to search across several mailboxes at the same time without using the All Teams tag. To do so, simply type the name of the team you wish to search in and select the appropriate purple team tag(s). In the example below, the user is currently logged into the Operations mailbox but is performing a search in the Chartering team without having to switch teams.
Using AND, OR, and NOT
By using team tags in addition to the search modifiers AND, OR, and NOT, it is possible to search across several teams at the same time. For example, you could search for all mail in the Inbox for Operations and Finance team at the same time without switching teams, as shown in the example below.
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