Searching in SEDNA

One of the key advantages of SEDNA is that it provides users with the opportunity to search large volumes of messages and data in under a second. SEDNA's Search tool has recently been updated to improve its visual clarity, search speed, and add boolean terms OR and NOT. 

 

Start a New Search

To begin a search in SEDNA, click on the search bar near the top of the screen.

With the search bar active, start typing to construct a search term and SEDNA will begin to offer you suggestions. Alternatively, you could also choose from the auto-generated common filters. You can either mouse click on these tags to select them, or use the keyboard and enter to select a tag and add it to the query.

 

In the dropdown below Search, SEDNA will begin to suggest various tags that you may be searching for. You can either mouse click on these tags to select them, or use the keyboard and enter to select a tag and add it to the query.

	Search for messages related to a Job
	Search for messages related to a Colleague
	Search for messages that were tagged to a Category
	Search for messages related to a Vessel
	Search for messages in a Team you have access to
	Search based on just the text, unrelated to a tag

 

To do a basic search, select a few strings of text and tags together and SEDNA will find messages that contain all of the search terms.

 

Did you know? While your search is typically restricted to the team that you are currently working it, you can search across all teams that you are a member of by using the All Teams person tag. To do so, type “all teams” in the search bar and SEDNA will suggest it  .

 

Edit or Clear a Search

To narrow down (or change) your search, click in the search bar again and add new terms, or remove existing terms. You can either remove individual search terms by clicking on the ‘x’ in the term, or you can click the larger ‘X’ to the right to clear all search terms. You can also click the SEDNA logo in the upper left of the screen.

Did you know? There is a simple shortcut to searching for all messages associated with a job - simply click on the green Job Reference tag as seen here:

 

Using Advanced Search

Simply put, the most basic searches look for tags and text in the body of a message, and find messages that include all of the specified terms. However, users often need a more succinct way of narrowing down their search results. To do so, SEDNA constructs queries using three basic concepts: an Operator, a Modifier, and Content. 

SEDNA has a very simple and intuitive way to construct queries using three basic concepts. An Operator, a Modifier, and Content.

Operators

SEDNA supports three operators. By default, when multiple terms are entered into the search bar, the operator in Search is AND, meaning SEDNA retrieves messages that have TermA AND TermB, etc.

In addition to this, SEDNA also supports OR and NOT.

[TermA] OR [TermB]	Returns messages that contain either TermA or TermB
NOT [TermA]	Returns messages that do not include the search term

 

Modifiers - Searching for Messages with Comments, Attachments, or Specific Tags

SEDNA allows you to focus your search to different attributes of a message. For example, you can search for messages in a specific time range, search for strings in specific parts of the message, or search for the existence of different types of content. 

 

Search by Date and Time:

You can search for messages using 3 different filters:

To filter your inbox by time period, start by clicking on the Search Bar to see a list of filter tokens, including the 3 time filter tokens:

Clicking the "since: time" token opens a dropdown selection list that lets you filter your feed down to only messages received since a chosen time period.

Selecting the "after: YYYY-MM-DD" or "before: YYYY-MM-DD" token will let you filter your inbox to just messages arriving before or after a specific date chosen from the pop-up calendar.

 

Search If a Message Has an Attribute:

has:Comment	Return messages with a comment
has:UnreadComment	Return messages with an unread comment
has:Attachment	Return messages with an Attachment
has:Person	Return messages that have one or more Person tags applied
has:Category	Return messages that have one or more Category tags applied
has:Job	Return messages that have one or more Job Reference tags applied

 

Search If a Message is Read or Unread

is:Read	Returns messages that have been read by you
is:Unread	Returns messages that haven't been read by you

 

Search By a Person

from:[string]	Returns messages where the sender matches the string*
to:[string]	Returns messages which were addressed to the person who matches the string*
cc:[string]	Returns messages which cc'd to the person who matches the string*

*When searching an email address, SEDNA matches with full email addresses, full works within the email user’s name (that they define in the From field, the domain, or the sender portions of the email address.

 

For example, if an email came from “Daniel James <prod.management@acme.com>", below are a number of searches that would either match or fail to provide any results. 

from:Daniel		This will find the mail because Daniel matches a word in user’s From Name
from:james		This will find the mail because James matches the from name, despite the difference in capitalization
from:acme		This matches the full name of the domain of the sender, even without the “.com”
from:acm		Partial strings of domains do create a match
from:acme.com		This matches the full domain name of the sender
from:@acme.com		Adding the @ symbol still creates a match
from:Daniel James		This matches multiple words in the From Name
from:prod		This matches an entire word in the email address
from:management		This matches an entire word in the email address
from:prod.management		This matches the entire email address
from:da		Partial strings of names does not create a match
from:pro		Partial strings of addresses does not create a match
from:daniel acme		Combining words from the domain and the name does not create a match
from:prod management		Breaking the address into parts separated by a space does not create a match

 

Content

By default, when you search for a term in SEDNA, it searches for that text within the body of the message, the subject of the message, the sender and all the recipients, and all of the comments with the message. However, you can construct more focused queries that will allow you to quickly narrow in on the messages that you are looking for.

 

Search by Filter

SEDNA uses some preset filters to organize mail into your InBox, OutBox and so on. These filters are present across the top of the screen and are used to quickly narrow down the scope of messages that you are working in or searching in. Search allows you to leverage these filters when constructing a search.

 

in:Inbox	Returns messages in the Inbox
in:MyMessages	Returns messages in MyMessages
in:Following	Returns messages in which you have been tagged (by yourself or by others)
in:Draft	Returns messages that were drafted but not sent
in:Archive	Returns messages that were tagged as archived
in:Out	Returns messages that were sent from SEDNA

 

Search by Content Type

SEDNA allows you to focus your search for terms specifically within a particular part of the message.

*Note: to see all Search options using content, begin typing the desire subject matter in the Search bar. The below options will appear with you specified subject.

body:[string]	Returns messages with the string in the body
subject:[string]	Returns messages with the string in the subject line
comment:[string]	Returns messages that have a comment which includes the string
attachment:[string]	Returns messages that have attachments with names matching the string*

*SEDNA searches attachment names, but unfortunately the contents of an attachment are not yet searchable. Attachment name searches allow you to search on letters, numbers and special characters. Here are a few examples of searches for a file named Bill of Lading-12062017.pdf

attachment:Lading		This matches a word in the filename
attachment:ing-12		Special characters also match
attachment:.pdf		The file type is part of the searchable name
attachment:Bill of		You cannot search with a whitespace in filenames

 

Searching Across All Teams or in Specific Teams

It is possible to search in other teams even while viewing messages in the team you are currently logged into. For example, you may be in the Operations team but wish to search across all teams that you have access to, or in a specific team (or teams) that you have access to. 

All Teams

To search across all teams that you have access to, simply add the "All Teams" tag to your search. To do so, begin typing "All Teams" in the search bar and you will see the tag below:

Searching in Specific Teams

It is also possible to search across several mailboxes at the same time without using the All Teams tag. To do so, click the + icon in the Sidebar beside the relevant teams you with to search.

 

Alternatively, type the name of the team you wish to search in and select the appropriate purple team tag(s). In the example below, the user is currently logged into the Operations mailbox but is performing a search in the Chartering, Client Operations and Operations teams without having to switch teams. 

 

Using AND, OR, and NOT

By using team tags in addition to the search modifiers AND, OR, and NOT, it is possible to search across several teams at the same time. For example, you could search for all mail in the Inbox for Operations and Finance team at the same time without switching teams, as shown in the example below.